Requisition to PO to goods-receipt to three-way match, on approved vendors — with a batch-tracked stock register that deducts as you consume, warns before you run out or expire, and turns a low-stock list into a draft PO in one click.
Requisition, quote, receive and stock all share one record, one vendor list and one audit trail — so spend never leaves the rails and stock never drifts from what is on the shelf.
| Item | Qty | Stock | Stage |
|---|---|---|---|
| Acetonitrile 2.5 L | 6 btl | Low | PO review |
| Nitrile gloves (M) | 20 box | Reorder | Manager |
| Volumetric flask 100 ml | 12 ea | OK | Approved |
| Item | Vendor A | Vendor B | Best |
|---|---|---|---|
| Acetonitrile 2.5 L | 21.0 | 19.5 | Vendor B |
| Volumetric flask | 4.2 | 4.8 | Vendor A |
| Nitrile gloves (M) | 3.1 | 3.1 | Split OK |
| Item | On hand | Batch | Status |
|---|---|---|---|
| Acetonitrile 2.5 L | 3 btl | LOT A2291 | Low |
| Buffer pH 7.0 | 8 btl | LOT B0417 | Expiring |
| Nitrile gloves (M) | 42 box | — | OK |
Every buy starts with a requisition and ends with a matched invoice — approvals, quotes and receipts all captured against the same record.
Raise a purchase requisition from scratch or one-click from low-stock suggestions, then route it through submit → PO review → manager → admin, with notifications at each step.
Issue RFQs to approved vendors, capture their quotes and compare line-by-line with the lowest price per item highlighted.
Award to one vendor or split across several; the award auto-converts to purchase order(s) with a clean, formatted PDF ready to send.
Record goods-receipt notes — partial, rejected, lot & expiry — and match PO vs received vs invoice, flagging variances with an OK-to-pay verdict.
A living supplier register with a status that gates the PO, evaluations that rank the field, and a full history of what each vendor sold you.
Terms, lead time, currency, tax and bank details — with a status of approved, conditional, suspended or blacklisted. Only approved vendors are selectable on a PO.
Run periodic vendor evaluations and rank every supplier on a cross-vendor scorecard, best-first, on on-time delivery and quality.
Open a vendor to see the items they supply with the last-purchase price and date — so the next order starts from what you actually paid.
Load your whole supplier list from Excel in one import, instead of keying vendors in one at a time.
| Vendor | On-time | Quality | Grade |
|---|---|---|---|
| Gulf Lab Supplies | 98% | 96% | A |
| Muscat Chem Co | 91% | 89% | B |
| Delta Instruments | 74% | 80% | C |
Stock deducts as you consume, refuses to go negative, and flags what is low or near expiry — with the standards and sampling rounds the bench depends on kept alongside.
Track stock by batch and lot with first-expiry-first-out, all-or-nothing issuing; consumption is blocked from taking stock negative.
Reorder-point and safety-stock, EOQ, ABC classification, FIFO / weighted-average valuation, stock-take reconciliation and shelf-life, all in one place.
Hold reference standards with expiry badges, certificates of analysis and titrant standardisation history.
Due and overdue at a glance, with iCalendar export and automatic roll-forward to the next date.
| Standard | Lot | Expiry | Status |
|---|---|---|---|
| Lead 1000 ppm | STD-441 | 11/2026 | Valid |
| KHP titrimetric | STD-118 | 08/2026 | Expiring |
| pH 4.0 buffer | STD-207 | 05/2026 | Expired |
Stock-outs mid-run, once min-stock alerts and reorder suggestions watch the shelf.
Of purchase orders raised against an approved, evaluated vendor.
Less expired stock written off, with batch expiry and FEFO issuing.
From a low-stock list to a draft purchase order, grouped by vendor.
Figures are illustrative of gains labs typically target when a paper-and-spreadsheet buying and stock process is unified on one controlled register; actual results vary by lab, scope and starting point.
Yes. When you record a goods-receipt note, LabValence creates the batch — with its lot and expiry — and increases stock there and then. There is no separate step to "post" the receipt into inventory; what you receive is what the register shows.
The three-way match compares the purchase order, the quantity actually received and the supplier's invoice, and flags any variance in price or quantity. A payment carries an OK-to-pay verdict only once the match is clean or the variance has been reviewed — so an over-billed line is caught before it is paid.
Yes, at the batch level. Every lot carries its expiry date, issuing is first-expiry-first-out so the oldest stock leaves first, and an expiry-soon dashboard lists what is about to lapse before it becomes a write-off.
It watches min-stock and turns anything below it into low-stock suggestions, grouped by the vendor who supplies it — one click drafts a purchase requisition from that list, so a low shelf becomes a PR without re-keying. See all modules ›
Equipment and inventory start on the Advanced plan; the full purchasing workflow is included with Professional.
Book a 30-minute demo and we'll walk your real buying and stock flow — requisition to goods-receipt to three-way match — through LabValence.